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ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Location: Rives Junction, Michigan

Position Type: Full-Time, Year-Round

Position Description:

 

As part of the Youth Haven support team, the Administrative Assistant will greet guests in person and on the phone, and will assist with key areas such as program scheduling, volunteer engagement, special events, scheduling of our Lodge facility, and other needs. Specific responsibilities will be primarily administrative in nature, with opportunities to contribute creatively in each of these areas of our mission.

Qualifications and Requirements:

  • Must love Jesus and have an active, growing relationship with Him!

  • Have a passion and vision to reach children for Christ, specifically disadvantaged children ages 7-13

  • Have a sincere and deep commitment to Youth Haven's mission and core values, understanding Youth Haven’s purpose as a home missions organization

  • Be evangelistic and missions focused, desiring to be part of a “seed-sowing” ministry focused on teaching the Gospel message to children who may never hear of Jesus Christ elsewhere

  • Be a friendly, creative, and engaging individual who can function well within a team environment and interact warmly with guests

  • 2 or 4 year degree from an accredited college or university preferred, or several years of comparable work experience

  • Must have excellent verbal and written communication skills, including the gift of being able to speak in front of groups of people and clearly share about the ministry of Youth Haven

  • Must be detail oriented and efficient with data entry; a good time manager

  • Willing to talk on the phone

  • Photography experience a plus

  • Understanding of the every day struggles our children are facing and able to show empathy and God's love to parents

  • Flexibility in work schedule is important as events, volunteer service, children's programs and other things occurring at Youth Haven often happen after hours or on weekends

  • Highly proficient and comfortable using computers and technology, especially with MS Office products. Salesforce knowledge and experience a plus

Principal Responsibilities:

  • Welcome visitors to the Michigan/Corporate Office

  • Answer incoming telephone calls

  • Assist with planning and executing events

  • Manage event registrations prior to several of Youth Haven’s annual events, including Ladies’ Day and the Candlelight Dinners. This entails receiving the registrations, entering the information into the database, and responding with tickets and confirmations.

  • Assist with the processing of incoming gifts in kind that are received in the office or through the mail

  • Assist with coordinating Youth Haven’s toy drive, including preparing the bags of toys for the children each weekend during the Christmas season

  • Assist with data entry of donations

  • Assist with daily mail pickup

  • Assist with scheduling of groups that desire to use Youth Haven’s Lodge facility

  • Assist with scheduling of meetings, tour groups, hayrides, and other requests that come into the office

  • Assist with Program Scheduling and Volunteer Engagement in the following ways:

    • Assist with entering detailed information regarding volunteer and children’s program activities into Youth Haven’s database

    • Assist with reminder phone calls to children’s parents/guardians before every children’s retreat

    • Assist with registration at the start of each children’s retreat, which may require working outside of regular business hours

    • Assist with mailing correspondence to parents, agencies, and volunteers

    • Assist with volunteer scheduling and management of volunteers when they are on site, which may require working outside of regular business hours

  • ​Assist with taking pictures of the children’s program, volunteer engagement, special events, and other aspects of Youth Haven’s ministry

  • Other responsibilities may be given as requested by Youth Haven’s leadership team

Youth Haven is a great place to work, with each member of our team using their gifts and skills to reach out to children in need. We offer competitive salaries and other benefits to our staff based upon experience and positional responsibilities. If you feel that serving the Lord at Youth Haven as a missionary at a home missions organization, and you possess the servant heart, skills and qualifications required for this position, please fill out our online application. You may attach a resume and cover letter during the application process.

Click here to submit your employment application!